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ATC pass for the Openstack summit

asked 2014-08-20 14:55:54 -0500

John gravatar image

updated 2014-08-20 15:56:38 -0500

smaffulli gravatar image

Can I know the procedure in which ATC passes are distributed for upcoming Openstack summit? What are the requirements/deadlines for getting the ATC pass ?( for the upcoming Paris summit). what if I miss out the early registration deadline?

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answered 2014-08-20 16:18:58 -0500

smaffulli gravatar image

updated 2015-07-14 21:30:46 -0500

fifieldt gravatar image

Invitations for Active Technical Contributors (ATC) to participate to OpenStack Summits are sent at intervals during the release cycle. The process involves a few 'manual' steps, usually performed around the released milestones:

  1. pull the list of contributors to current release of the OpenStack programs from gerrit (using the atc tool)
  2. get a list of individual free codes to use in eventbrite
  3. 'mail merge' the list of ATCs with the free codes (using invite2summit)

These manual steps are repeated three or four times and usually the cutoff date for the last batch of invites is sent right after the Feature Freeze (for example, for Juno's timeframe it was around Sept. 4 2014).

For Tokyo, we started building the list of contributors to invite from commits merged after April 30, 2015 UTC 00:00:00 (Kilo release date). The list is built by checking Gerrit owners (uploaders) of changes merged to official projects within a particular time period (not a particular branch).

If you haven't received your invite for Tokyo, make sure that your latest contribution merged after April 30, then check your spam folder. If your contribution merged right after the latest milestone has been released (ex: milestone-2 has already been released and your contribution merged before milestone-3, a yet-to-be-reached milestone), you're most likely to receive an invitation with the next batch.

Regarding the 'early registration' deadlines don't worry because recent contributors will always get to the Summit for free provided they use their code by the date specified in the email sent to them. Instructions will come with the invitation letter destined to you (not necessarily identical to the one received by your colleagues).

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Thanks Stefano. I was confused after seeing your post which asked to register before Aug 27 even for ATC's.

John gravatar imageJohn ( 2014-08-20 16:36:08 -0500 )edit

LOL that message was supposed to be 'private' but went to a 'bot' with a public archive. Funny.

smaffulli gravatar imagesmaffulli ( 2014-08-20 16:46:07 -0500 )edit

@smaffulli If someone has already registered for the summit , Can they get a refund for the ticket once they have the ATC pass?

Revanth gravatar imageRevanth ( 2014-08-22 19:10:24 -0500 )edit

@smaffulli - I'm a little confused by date chosen to build the ATC list for Vancouver. I thought ATC status was given for 365 days, so shouldn't the date used be the release date of IceHouse not Juno?

britthouser gravatar imagebritthouser ( 2015-01-29 10:10:22 -0500 )edit

@britthouse: indeed, ATC status is calculated 365 days back and historically the invites have been sent to ATCs. For Vancouver the invites are being sent only to contributors to the current release.

smaffulli gravatar imagesmaffulli ( 2015-01-29 11:43:25 -0500 )edit

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Asked: 2014-08-20 14:55:54 -0500

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Last updated: Jul 14 '15